Physical counts, differences and stock adjustments
A physical count compares actual stock with recorded balance. Adjustments address documented differences; opening balances are for migration, not new discrepancies.
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Before you start
Select the correct company and verify permissions. Learn in a test workspace; posting or restoring can change actual data.
Workflow
- Choose warehouse, count date and item scope; coordinate with the team to avoid unaccounted movements while counting.
- Enter actual quantities per item and variant using the same unit as the record.
- Review differences; recount material quantities and check unapproved transfers and receipts.
- Approve the count or available adjustment after documenting the reason and verifying permission.
- Check balance, movement and report; verify the difference was applied only once.
Watch this distinction
Do not add a manual adjustment if the count already generated one. Review the cost effect with your accountant before approval.
Verify the result
Reopen the record and check saved values and state. For financial operations, compare the document with the relevant movement and report before continuing.