Purchase orders, receipts, returns and landed costs
Purchasing separates order, receipt and invoice. Supplier quotes, requisitions and agreements support planning; landed costs explain additional acquisition cost.
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Before you start
Select the correct company and verify permissions. Learn in a test workspace; posting or restoring can change actual data.
Workflow
- Record a supplier quote or requisition where needed, then create the order with lines, quantities and terms.
- Record actual goods received and link the receipt to the order; do not receive undelivered quantities.
- Match the invoice to order and receipt; review quantities, costs and partial receipts.
- Review landed-cost allocation if used, and link purchase returns to the source transaction.
Watch this distinction
A purchase order alone proves neither goods receipt nor payment. Check each state on the correct document.
Verify the result
Reopen the record and check saved values and state. For financial operations, compare the document with the relevant movement and report before continuing.