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Purchase invoices, cost and tax

A purchase invoice records supplier cost and financial liability. Goods receipt and supplier invoice may be linked documents; inspect linkage to avoid duplicate stock.

Last reviewed 2026-10-05

Before you start

Select the correct company and verify permissions. Learn in a test workspace; posting or restoring can change actual data.

Workflow

  1. 1Choose supplier, invoice date, reference, currency and exchange rate where applicable.
  2. 2Enter lines, quantity, cost, unit and tax; inspect discounts and charges.
  3. 3If linked to an order or receipt, review matching and differences before approval.
  4. 4Save, then post with appropriate permission; review supplier balance, inventory and payment allocation.
Captured in local preview. Names and balances are samples; controls can differ with permissions and activated products.

Watch this distinction

Do not change a supplier invoice reference to evade duplicate checks. Inspect the existing record first.

Verify the result

Reopen the record and check saved values and state. For financial operations, compare the document with the relevant movement and report before continuing.

PurchasesInventory

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In this guide

Before you startWorkflowWatch this distinctionVerify the resultContinue with these guides
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