Receipts, disbursements and payment allocation
A receipt records incoming money, a disbursement outgoing money. Allocation connects payment to settled invoices and differs from recording the amount alone.
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Before you start
Select the correct company and verify permissions. Learn in a test workspace; posting or restoring can change actual data.
Workflow
- Choose receipt or disbursement, then party, date, currency, amount and payment method.
- Choose the correct treasury or bank account and inspect reference and exchange rate if needed.
- Allocate to the intended invoices and inspect the unallocated remainder.
- Approve with appropriate permission, then inspect treasury movement, party balance and invoice state.
Watch this distinction
Do not record the same receipt in an invoice and separately without checking linkage; collection may be duplicated.
Verify the result
Reopen the record and check saved values and state. For financial operations, compare the document with the relevant movement and report before continuing.